Sign in to PeopleSoft 8.9 (click to log in)

Use your UserName and Password.

Navigate to the Advisor Panels

From the Main Menu, select KCTCS Student Administration, KCTCS Student Records, Advisors.

Printing from Advisor Panels

A quick way to print information in the Advisor Panels is to use the print option in Internet Explorer.  Select File, Print from the menu bar.  Click the Print botton.  The information should now print out of your local printer.   (It may be necessary to change the layout from Portrait to Landscape or vice versa.  To accomplish this, click on the Preferences button.  Select Portrait or Landscape.  Click the OK button.)

NEW Download Feature for Excel Available in Advising Panels

You can now download any table information from PeopleSoft, including Advisee lists, class rosters, etc. directly into Excel with a single click of a button.  Look for the symbol  on the dark blue bar.  Click it and the table of information from PeopleSoft will open in an Excel file.  Select File, Save As on the menu bar, change "Save as type" from "Web page" to "Microsoft Office Excel 5.0/95 Workbook" and name the file.  You can then Save it on your computer and format the Excel sheet accordingly. 

Advisees  (provides a list of advisees that have been assigned to an advisor for each term)

Navigation Path:  From the Advisors panel main menu, select Advisees.  Type in the Term and the Last Name of the Advisor in the box and click Search.  Choose the faculty from the list.  Double-click on the Status column and the list will be sorted with all the Es together (E=student is enrolled for the term entered). 

PS Student Information (provides a comprehensive view of the student’s academic record)

Navigation Path:  From the Advisors panel main menu, select PS Student Information.  Type in search information by Student Name, EmplID or National ID (SS#).  Then click on one of the tabs for the information you seek.

Tabs on the page allow access to:

PS Grades                         Listing of student's advisor, all coursework/grades entered into PeopleSoft,                                              CUM GPA, Academic Plan, Home Campus, etc.

Historical Enrollment          A summary of data from legacy systems for the student

Term Statistics                   Student’s home campus and academic program/plan for each term

Test Scores                        Scores for students, such as ACT, ASSET, or COMPASS

Test/Transfer Credit          Transfer credits and STEP and CLEP test credits

Neg Service Indicators      Indicators for denying service to students (Academic Suspension,                                                             Bookstore Hold, Library Hold, Business Office Hold, etc.)

Acad Standing                    Historic academic standing information

Degrees Conferred            List of degrees conferred on the student by KCTCS institutions.

Non Credit Courses           BIT, etc.

LSAR Grades  (displays a student’s entire KCTCS academic history from legacy systems prior to Summer 2000)

Navigation Path:  From the Advisors panel main menu, select LSAR Grades.   Type in search information by Student Name, EmplID or National ID (SS#).

This page will list each class and will include the academic year, term, course number, course description, campus, final grade, and additional class data.

Class Schedules (provides a list of all classes offered within a particular subject area)

Navigation Path:  From the Advisors panel main menu, select Class Schedules.   Type in search information (i.e., When looking for a specific course, such as ENG 101, you will need to type in the Term; then under the Catalog Number, type in %101ENG; then under the Location Code, type in HZC%; this returns all campuses with ENG 101 class sections for HCTC for that term).  Click on the campus to see all the sections offered there.

This page will allow you to view the class number, catalog number, current enrollment count, enrollment limit, meeting pattern, and instructor name for each class. The data within this page is current and will be very useful during heavy registration periods to determine how many seats are remaining in a class at any given time.

Class Rosters (generates a roster for an individual class with student names in alphabetical order)

Navigation Path:  From the Advisors panel main menu, select Class Rosters.   Type in the Class Number, Term and Catalog Number (i.e., When looking for an ENG 101 roster and you do not know the Class Number, type in the term, then under Catalog Number, type in %101ENG; then under Location Code, type in HZC%; this returns all the ENG 101 class sections fof HCTC for the chosen term; choose the one you need.)

The roster will also provide some contact information for the students enrolled in the class.

Self Service Enroll Permission (Faculty advisors must grant their advisees permission to enroll in classes.)

Navigation Path:  From the Advisors panel main menu, select Self Service Enroll Permission.  Type in search information by Student Name, EmplID or National ID (SS#).  Enter the Term code for which you want to grant enroll permission and Save.

For more specific instructions, click Advisors Online Student Permission. 

For further information about using the on-line student registration Student Self Service, click the Online Registration Student Guide .

Advising Transcripts (ability to print a student PeopleSoft transcript)

Navigation Path :  From the Main Menu, select Records and Enrollment, Transcripts, Transcript Request.  Click on Add a New Value tab.  Click in the Override Service Indicator box to check it.  Click Request Detail tab and Enter the EmplID of the student or Click on the magnifying glass to look up student's ID number.  Click the yellow Process Request.  The unformatted transcript will appear on the screen.  Click the yellow Print button.  Click Report Manager.  Once the Status says Posted (if you do not see this, click the yellow Refresh button until it does).  Click Details.  Click on item with .pdf and the formatted transcript will appear on the screen.  Click the Printer icon in Adobe Reader.

PeopleSoft transcript information is retrieved and printed from inquiry pages. The transcript will include any courses that have been recorded in the system from Summer 2000 forward and any legacy data that has been validated. You may print an advising transcript for multiple students.

PeopleSoft Term and HCTC Campus Codes

Campus

Description

Summer 2000

Intersession 2004

HZC

Hazard Campus

Fall 2000

Summer 2004

HZCKN

Knott County Branch

Spring 2001

Fall 2004

HZCLC

Leslie County Center

Intersession 2001

Spring 2005

HZCLE

Lees College Campus

Summer 2001

Intersession 2005

HZCTC

Technical Campus

Fall 2001

Summer 2005

Spring 2002

Fall 2005

Intersession 2002

Spring 2006

Summer 2002

Intersession 2006

Fall 2002

Summer 2006

Spring 2003

Fall 2006

Intersession 2003

Spring 2007

Summer 2003

Summer 2007

Fall 2003

Fall 2007

Spring 2004

Spring 2008