ConceptKCTCS/KCTCSConcept Facilities Usage and Rates | HCTC

Important Notice

alert iconTo promote energy conservation, HCTC will Go Green and implement a Flexible summer schedule. All campus locations will be open with extended hours of operation of 8:00 AM to 6:00 PM Monday through Thursday. The Technical Campus will also be open on Fridays to accommodate student needs.

Facilities Usage and Rates

ALL HCTC FACILITIES ARE CLOSED SUNDAY

HCTC facilities are not available for rent on Sundays, holidays, and KCTCS designated closing days for non-college related activities, programs, or events.

Below are the rates listed for facilities usage at HCTC locations.  Please contact the Auxiliary Services department to reserve a facility.

INSURANCE REQUIREMENT

Prior to final execution by the college, the customer is required to provide proof of the following:

  • $1 million in liability event insurance required for non-public entities;
  • HCTC/KCTCS must be listed as additional insured;
  • The insurance policy period must cover all dates the customer will use HCTC/KCTCS property under this agreement.

Auxiliary Services Staff

External Scheduling/Events
Sherry Bettinazzi
sherry.bettinazzi@kctcs.edu
Office (606) 487-3066

Internal Scheduling/Inventory
Mary Pennington 
mary.pennington@kctcs.edu
Office (606) 487-3322

S.A.F.E Program Director
Safety, Auxiliary, Facilities & Evening Programs
Stu Fugate
stu.fugate@kctcs.edu
Office (606) 487-3196

College-wide Rates

Classrooms  $15 per hour 
Computer labs $40 per hour ($25 per hour for non-profits) 
ITV rooms $75 per hour
ITV technician $25 per hour
IT technician $25 per hour

Other fees/requirements

  • Maintenance and Operations rates
    • $20 per hour Monday - Friday
    • $30 per hour overtime rates for evenings and Saturdays
  • All events are to end by 11:00 p.m. Any exceptions must be approved prior to the event.

Hazard Campus Rates

One fee to include:

  • Room rental, furniture, microphone with sound, skirting

Non Profits

  • Non-profits - 1/2 rate

All banquet rooms/rental space (all 5 banquet rooms)
$800 per day (two days to set up if needed -1/2 charge for other days)

Main large banquet room/rental space (123A – large wood floor)
½ day (4 hours or less) @ $200
Full day (4 or more hours) @ $400

Small banquet room(app.40 people) / 119P rental space / (app.30 people)
½ day (4 hours or less) @ $80
Full day (4 or more hours) @ $150

Joint small banquet rooms (123B&C or 123D&E) (app. 80 people)
½ day (4 hours or less) @ $160
Full day (4 or more hours) @ $300

First Federal cafeteria
$25 per hour

Jolly Auditorium (app. 120 people)
½ day (4 hours or less) @ $80
Full day (4 or more hours) @ $150

Commodore Conference Room
$25 per hour

UCM area rental space (app. 40-70 people)
½ day (4 hours or less) @ $75
Full day (4 or more hours) @ $150

Other fees/requirements

  • Maintenance and Operations rates
    • $20 per hour Monday - Friday
    • $30 per hour overtime rates for evenings and Saturdays
  • Fee for extras
    • Table cloths $12 (includes linen napkins)
    • Av equip $80 (lap top / projector)
    • Other equipment (staging, piano, tv, vcr)
  • Limit event closing time – Except Gala events
  • All events are to end by 11:00 p.m. Any exceptions must be approved prior to the event. 
  • No charge for non-profits using space for meetings less than 2 hours-$25 usage fee for longer use

Knott County Rates

Opportunity lobby $25 per hour 
Big Room $40 per hour 
School of Craft gallery $25 per hour
Craft courtyard $15 per hour

Other fees/requirements

  • Maintenance and Operations rates
    • $20 per hour Monday - Friday
    • $30 per hour overtime rates for evenings and Saturdays
  • All events are to end by 11:00 p.m. Any exceptions must be approved prior to the event.

Contact Keila Miller at (606) 487-3287 to schedule.

Lees Campus Rates

Conference rooms $15 per hour 
Jefferson Room $25 per hour
Smith Room $25 per hour
Computer labs $40 per hour ($25 per hour for non-profits)
Gymnasium $60 per hour

Other fees/requirements

  • Maintenance and Operations rates
    • $20 per hour Monday - Friday
    • $30 per hour overtime rates for evenings and Saturdays
  • All events are to end by 11:00 p.m. Any exceptions must be approved prior to the event.

Contact Kena Mullins at (606) 487-3519 to schedule.

Leslie County Rates

Auditorium $60 per hour 
Student lounge $15 per hour

Other fees/requirements

  • Maintenance and Operations rates
    • $20 per hour Monday - Friday
    • $30 per hour overtime rates for evenings and Saturdays
  • All events are to end by 11:00 p.m. Any exceptions must be approved prior to the event.

Contact Missy Guier at (606) 487-3499 to schedule.

Technical Campus Rates

Multi-purpose room  $40 per hour 
Cafeteria $25 per hour
Conference room $25 per hour
Reception area $25 per hour

Other fees/requirements

  • Maintenance and Operations rates
    • $20 per hour Monday - Friday
    • $30 per hour overtime rates for evenings and Saturdays
  • All events are to end by 11:00 p.m. Any exceptions must be approved prior to the event.