HCTC STAFF BY-LAWS

Modified by the HCTC Staff: August 15, 2007
Approved:

I. Name:

The name of the organization will be the Hazard Community and Technical College Staff Council.

II. Purpose:

The purpose of the Staff Council is to

• Promote and enhance the communications and in general, the working conditions of all professional and support staff employees of the college;
• Serve as an advisory body to the KCTCS Staff Council;
• Serve as a liaison and advisory body to the President/CEO;
• Set agenda for monthly staff meetings;
• Aid in selection process of committee assignment for Staff
• Promote professional development

(Note: The resolution of individual personnel concerns is not the responsibility of the Council, but is rather a matter for administrative and supervisory personnel).

III. Definition of Staff:

Staff is defined as personnel having titles and job responsibilities as identified by the 18 classification bands established by the KCTCS Board of Regents. The President/CEO is excluded from membership.

IV. Membership:

The Staff Council will consist of members elected by the Staff. Nominations and elections will be held in April. The number of Staff Council Representatives will be determined using the following formula:
(20 employees in the support staff category = 1 representative; every 20 employees in the professional staff category = 1 representative,

Staff will also elect a Staff Representative to the HCTC Board of Directors, in accordance with the Board of Directors by-laws, who will be a standing member of the Staff Council. The HCTC Board of Directors Staff Representative will serve a two year term on the Staff Council

From the elected Staff Council members, the Staff will nominate and elect the Chair, Co-Chair and Secretary of the Staff Council.

A. Initial elections will be staggered with one and two year terms. Terms thereafter will be a two year term.
B. The elected Chair of the Staff Council will serve as the KCTCS Staff Council representative for Hazard Community and Technical College.
C. Any representative who is unable to complete a term will be replaced by a special election.
D. The Hazard Community and Technical College Staff Council will be responsible for communicating any actions of the Staff Council, including distributing the minutes and attachments from the meetings and bringing to the attention of the Council concerns of the employees.

V. Officers:

The Staff will elect from among its members, the following offices Chair, Co-Chair, and a Secretary. These officers shall be known as the Executive Committee of the Staff Council.

A. Elections will be held at the April Staff meeting.
B. The Chair will preside at Staff meetings.
C. The Secretary will keep minutes of all meetings and will prepare an official copy of the minutes for distribution to all members of the Staff with copies sent to appropriate locations.
D. Each officer’s term of office will be for one year. Officers are eligible for re-election, not to exceed two (2) consecutive years.
VI. Meetings, Minutes and Communications:

A. The Staff Council will meet twice a semester during the fiscal year or
as warranted by urgency of issues.
B. A simple majority of the Staff will be considered a quorum for conducting business. A majority vote of members present will carry a motion.
C. The Secretary will issue copies of the minutes and other communications to all Staff.
D. The Staff Council will act upon business presented by the Staff and will make recommendations as necessary to the President/CEO.
E. Members will submit agenda items to the Staff Council at anytime prior to the scheduled Staff meeting. Emergency items may be added to the agenda at the discretion of the Staff Council.
F. Based upon recommendations/actions, the Staff Council may form workgroups as necessary.

VII. Attendance Policy

Regular attendance is very important in maintaining the flow of communication between the Staff Council, the President/CEO and the Staff represented. If a representative is unable to attend two consecutive, regularly scheduled meetings, the Staff Council may request the Staff to elect a new representative.

VIII. Change in By-Laws

These by-laws can be amended by a two-thirds vote of the members of the Staff. Amendments to the by-laws will require a two week written notice to the Staff Council.

 

Previous Staff-By-Laws