SIGNIFICANT ACCOMPLISHMENT BONUS PROCESS
Definition
of Significant Accomplishment
The
significant accomplishment (SA) bonus was developed to encourage
creativity and innovative progress. An EE evaluation rating
is a pre-requisite for eligibility for a SA bonus. Achievement
of an “EE” rating however does not guarantee a SA bonus: rather
it is an initial demonstration of excellence required to qualify
for SA bonus pay consideration.
A
SA signals an innovative project or process enhancement that
is documentable, measurable, and that tangibly alters or improves
the College, KCTCS and/or the community. Goals of a SA include
incorporating successful long-term repeatable results into regular
operations and/or providing an immediate positive impact upon
the College.
Calendar
HCTC
has developed the following local process and calendar to award
significant accomplishment bonuses for the 2008-09 evaluation
cycle.
2008-09
Significant Accomplishment Review Process Calendar
Initial
Review
- HR
will forward the SA form to the 4 member Initial Review
Committee via email or intranet
- Committee
members will review and score using the rubric. They will return
a score along with comments to HR.
- HR
will summarize the scores from the Initial Review Committee.
Project must attain a minimum score of 8 (eight) to be approved.
- If
SA project does receive a minimum score of 8 – HR
will send a copy of the project to the supervisor and employee.
Supervisor will be asked to “ approve ” or “ disapprove
” the project using the voting buttons on Microsoft Outlook
(revised to use intranet once it is operational). If the
supervisor does not approve the SA project, a meeting with the
employee, supervisor and HR will be held to discuss the supervisor's
concerns.
- If
SA project does not receive a minimum score of 8 –
HR will set up an appointment with employee and supervisor to
discuss the Initial Review Committee comments. Attempts will
be made to strengthen low scoring areas so the project can be
resubmitted
Final
Review
- Employee
must receive “EE” rating on the performance evaluation to qualify
for SA consideration.
- Human
Resources will divide SA projects into employee groups (faculty,
non-exempt staff, exempt staff, and administrators).
- Final
Review Task Team will score projects using approved rubric and
determine an overall average score for each project. SA projects
must attain an average score of 10 from a possible 15 with a
minimum score of 2 in each category to be recommended for SA
bonus.
- Projects
will be ranked from highest score to lowest score by employee
groups (faculty, non-exempt staff, exempt staff, and administrators).
- Appropriate
number of SA bonuses within each group will be recommended (i.e.
Faculty – xx awards; Non-exempt staff – xx awards; Exempt staff
– xx awards; and Administrators – xx awards).
- Remaining
projects will then be ranked from highest score to lowest score
as one group for consideration for any unused earmarked
slots and the non-earmarked slots.
- Final
Review Task Team will recommend approval until all slots are
awarded or projects are depleted.
- In
the event of a tie for last slots, the Final Review Task Team
will use the Tie
Breaker Evaluation Form to determine a score. SA
project with highest score using the tie breaker evaluation
will be recommended for approval of SA bonus.
- Final
Review Task Team will work with HR to prepare the list of recommended
SA projects for the President.
- Final
Review Task Team will provide feedback to President and Initial
Review Committee if SA projects do not meet criteria as described
on the rubric.
- The
President will approve the list and return to the Director of
Human Resources for processing and data entry.
- The
amount of the significant accomplishment bonus for 08-09 will
be $2500.00.
- The
bonus payment will be made on June 30, 2009 pay check.
Revised
Process
In
August 2008, HCTC gained approval of recommended revisions to
the significant accomplishment bonus process. Here is the
complete list of recommendations: HCTC
Significant Accomplishment Process Recommendations-August 2008.
